AI Time Capture

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PerfectLaw AI Time Capture

Every day, attorneys draft documents, review pleadings, respond to emails, analyze discovery, prepare for hearings, and communicate with clients. Yet by the end of the day, much of that work must be reconstructed from memory before it can be billed. PerfectLaw Smart Time Capture changes that process by quietly recording the story of the workday as it happens. Using passive activity monitoring and AI, it transforms everyday work performed in PerfectLaw, Microsoft Office, Outlook, Adobe Acrobat, calendars, email, and other applications into organized, review-ready time entries. Instead of starting from scratch, attorneys simply review, refine, and post, resulting in faster billing, more accurate narratives, and significantly less lost billable time.

Why Firms Need AI Time Capture

Attorneys are constantly interrupted throughout the day. A document review leads to a client call, which becomes an email, followed by legal research, a strategy meeting, and court scheduling. While the legal work is completed, much of the billable time associated with those activities is forgotten or entered with limited detail.

Traditional timekeeping depends on memory, manual timers, or handwritten notes, all of which consume valuable time and often result in incomplete billing. Many AI time capture solutions also introduce separate applications, new workflows, and lengthy implementation projects.

PerfectLaw AI Time Capture works inside the software your attorneys already use every day. It automatically records meaningful work as it occurs, organizes it into intelligent suggested entries, and allows attorneys to quickly review, edit, and approve their time before posting directly into billing. The result is greater billing accuracy, higher realization, improved attorney adoption, and increased firm revenue with virtually no disruption to existing workflows.

Benefits
  • Recover billable time that would otherwise be forgotten.
  • Reduce manual time entry effort by up to 50%.
  • Improve billing accuracy with AI-assisted activity recording.
  • Eliminate end-of-day time reconstruction from memory.
  • Increase revenue without increasing billable hours.
  • Minimize attorney administrative work.
  • Produce richer, more descriptive billing narratives.
  • Deliver faster attorney adoption through familiar workflows.
  • Achieve measurable returns with potential ROI of up to 20:1.
  • Improve compliance through complete and consistent time records.
  • Give attorneys more time to focus on practicing law.
Functionality
  • Passively records attorney activity throughout the workday.
  • Tracks work performed across PerfectLaw applications and commonly used productivity software.
  • Reconstructs daily activity into a chronological timeline.
  • Uses AI to generate intelligent, review-ready time entry suggestions.
  • Associates activities with the appropriate client and matter.
  • Organizes suggested entries within the Time Capture Editor.
  • Allows attorneys to edit descriptions, adjust time, and modify task or activity codes.
  • Supports combining, refining, or deleting suggested entries before billing.
  • Posts approved entries directly into the PerfectLaw unposted billing batch.
  • Creates a seamless workflow from activity capture through billing with no third-party synchronization required.
Features

Smart Capture

  • AI-powered passive activity monitoring
  • Automatic billable timeline creation
  • Intelligent client and matter association
  • AI-generated billing narratives

Comprehensive Activity Tracking

  • PerfectLaw applications (AIM, AIM365, webDMS, Case Management)
  • Microsoft 365 applications (Word, Outlook, Excel, Calendar, Email)
  • Document productivity applications (Adobe Acrobat and document handling)
  • Web browsing and online research activity

Attorney Productivity

  • Time Capture Editor
  • Review, edit, and approval workflow
  • One-click posting to PerfectLaw Billing
  • Complete attorney control before posting

Enterprise Integration

  • Native PerfectLaw integration
  • No third-party synchronization
  • Single vendor support and maintenance
  • Minimal training and rapid deployment